Accounts Officer

·         Raising Debtor invoices, GRA, credit notes, following with warehouse and sales reps.

·         Allocating payments to debtors, processing credit card payments.

·         Create stop credit list and follow-up, identify bad debt, alert CFO, send reminders before month end, cash sales accounts follow up.

·         Following up COD proforma invoices.

·         Maintaining customer database, update any changes.

·         Setting up new debtors, trade reference checks.

·         Responding to customers’ enquiries regarding account matters.

·         Clear out unused/Duplicate sales orders, email sales reps to confirm.

·         Reconciliation – Stripe and PayPal payments with invoices.

·         Ordering Office supplies.

·         Processing staff credit card statements.

·         Reconcile debtors’ accounts and email month end statements.

·         Ensuring all delivery dockets are entered before month end close.

·         Check all direct deliveries for month end, follow with sales reps.

·         Send 1st reminder for all new outstanding in the 1st week for the new month.

·         Update exchange rates spreadsheet daily.

·         Answering incoming calls with a professional & friendly manner and directing relevant people.

·         Assist with any Customer Service enquiries - where able.

·         Backup AP.

·         Ad hoc duties as assigned.