Sports Administration Coordinator

Ascham is Australia’s only Dalton School—a leading academic, non-denominational girls’ day and boarding school (Prep–12) in Sydney. Since 1886, our approach has placed the individual girl at the centre—developing independence, confidence and a strong sense of purpose. Ascham graduates leave ready to lead, with the curiosity, capability and character to shape their world.

Ascham provides a strong sports program within a warm, welcoming and collaborative environment. 

We are currently seeking a permanent full-time Sports Administration Coordinator to provide high-level executive, administrative and operational support; and to the Head of Sport and wider Sports Executive team. This is a permanent full-time position which is term time only, plus 4 weeks.

If you can support the delivery of a dynamic and high-performing sports program; ensure the effective coordination of calendars, communications, meetings, projects, events and administration; and be a key contract for Ascham students, parents, staff, sports coaches and external stakeholders, we’d love to hear from you!

• Provide professional executive assistance to the Head of Sport

• Manage the Sports Executive’s calendar, appointments, meetings and competing priorities

• Coordinate meeting schedules, agendas, minutes and follow-up actions

• Monitor and prioritise incoming communications, ensuring timely responses and follow-up

• Act as a key liaison point for the Sports Department, parents, students, staff, sports coaches and external sporting organisations

• Draft sport communications including newsletters, event information and parent correspondence

• Assist in the planning and delivery of sporting carnivals, representative events and leadership programs

• Coordinate event logistics including bookings, catering, equipment and staffing

• Assist with sports staff onboarding in collaboration with the HR Department

• Assist with the preparation of seasonal sport information, fixtures, schedules and event documentation

• Coordinate travel, accommodation and logistical requirements

• Support the administration of budgets, invoices, purchase orders and expense reconciliation

• Maintain accurate records of department assets, sports participation, results and awards

Some after hours and weekend work might be required and will be advised well in advance

• Demonstrated experience in executive or personal assistant support.

• Strong attention to detail and accuracy.

• Exceptional organisational and time management skills, and ability to manage multiple priorities simultaneously.

• Outstanding written and verbal communication skills.

• Strong interpersonal skills and ability to build positive relationships with a broad range of stakeholders.

• High levels of initiative and demonstrated commitment to continuous improvement and innovation

• Ability to work independently while contributing positively to a collaborative team environment.

• Ability to respond to parent concerns in a timely and professional manner.

• Ability to exercise discretion and maintain high levels of confidentiality and professionalism.

• High level proficiency in Microsoft Office Suite and digital management systems.

• A current First Aid and CPR Certificate, and valid Working with Children Clearance.

Further information, including a position description for this role is available at https://www.ascham.nsw.edu.au/connecting/careers-at-ascham

If this sounds like you, please apply via SEEK no later than 11.59pm on 18 June 2026. Applications should include a cover letter and resume (listing WWCC, CPR and First Aid details if available).

We are conducting interviews for this role on a rolling basis and encourage you to submit your application as soon as possible to ensure consideration.

Please note that only shortlisted applicants will be contacted.

Ascham School seeks to provide a child-safe environment. Our School actively promotes the safety and wellbeing of our students, and our school staff are committed to protecting students from abuse or harm, in accordance with their legal and ethical obligations. Ascham’s Child Safe policies and practices and our Staff Code of Conduct are available on our website.