Administrative Officer

Administrative Officer - The Kirby Institute

• Employment Type: Full - time (35 hours a week)
• Duration: 2 years Fixed Term contract
• Remuneration: $103,866 base, plus 17% superannuation and leave loading 
• Work rights required: Visa sponsorship is not available for this position. Candidates must hold full rights to work in Australia to be considered for this position.
• Location: Hybrid, Kensington, Sydney. Minimum 3 days per week onsite.

About The Kirby Institute:

The Kirby Institute is a world-leading health research institute at UNSW Sydney. We work to eliminate infectious diseases, globally. Our specialisation is in developing health solutions for the most at-risk communities. Putting communities at the heart of our research, we develop tests, treatments, cures and prevention strategies that have the greatest chance of success.

Details of the role

An Administrative Officer plays a key role in coordinating and managing the general administration within the Surveillance and Evaluation Research Program (SERP) and Sexual Health Program (SHP).

Join a dynamic, purpose-driven research environment where your organisational expertise directly supports work that improves global health outcomes. In this role, you will take ownership of essential program administration, from managing communications and financial processes to coordinating events, travel, and key project activities. You will collaborate closely with researchers, stakeholders, and committees, helping ensure seamless operations across complex research programs. This is an excellent opportunity for a proactive professional who thrives in a fast-paced setting, enjoys balancing competing priorities, and wants to contribute to impactful, community-focused research initiatives.

The role reports to Senior Administrative Officer and has no direct reports.

Some key skills required:

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training, and experience.
• Excellent time management and organisational skills, and the ability to work well under pressure and manage multiple tasks with competing deadlines.
• Highly advanced interpersonal, written, and oral communication skills.
• Demonstrated experience providing effective customer service and support to clients at all levels.
• Experience using financial, travel, procurement, and other on-line systems.
• Coordinate and manage a broad range of administration practices and reporting systems in SERP/SHP and/or within the projects of these programs.
• Act as the primary contact for key internal and external stakeholders, maintaining effective channels of communication, analysing requests, prioritising correspondence as well as dealing with urgent and often sensitive matters.
• Provide support in the organisation of events such as seminars, webinars, workshops, planning days, conferences and project or staff meetings.

Please refer to the position description for full details.

UNSW Benefits and Culture 

• 17% Superannuation and leave loading​ 
• Flexible working ​ 
• Additional 3 days of leave over the Christmas Period​ 
• Access to lifelong learning and career development ​ 
• Progressive HR practices​ 

More information on the great staff benefits and culture can be found here.  

Pre-Employment Checks:

Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.

These pre-employment checks may include a combination of some of the following checks:

• National and International Criminal history checks
• Entitlement to work and ID checks
• Working With Children Checks
• Completion of a Gender-Based Violence Prevention Declaration
• Verification of relevant qualifications
• Verification of relevant professional membership
• Employment history and reference checks
• Financial responsibility assessments/checks
• Medical Checks and Assessments

Compliance with the necessary combination of these checks is a condition of employment at UNSW.

How to apply:

Please click on Apply now to apply online. Applications should not be sent to the contact listed below. Please provide a resume and a separate document addressing the skills and experience listed in the Position Description. A copy of the Position Description can be found on JOBS@UNSW.

Contact

Frank McHenry, Talent Acquisition Associate

E:  *********@unsw.edu.au    

Applications close: Sunday 21st June before 11.30pm Sydney time

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.