Administrative Assistant

ADMINISTRATIVE ASSISTANT

Permanent Part-Time Position - Wednesdays and Thursdays, 9.00am–4.00pm

The Blavatsky Lodge of the Theosophical Society is seeking a friendly, organised and reliable Office Assistant to support the day-to-day operations of our centre in St Leonards.

Working closely with the Lodge Administrator, you will help ensure the smooth day-to-day operation of the Lodge while providing a welcoming and professional experience for members and visitors.

No two days are the same, and the successful applicant will enjoy a varied role that combines administration, customer service, membership support, financial processing, operations, and event support. 

As the first point of contact for members and visitors, you will play an important role in creating a welcoming environment while supporting the administrative and operational needs of the Lodge.

Key Responsibilities

• Welcome members and visitors, and respond to enquiries by phone, email and in person

• Process membership applications and renewals, and maintain membership records

• Maintain office records, databases and documentation systems

• Receive and record payments, maintain the cashbook, manage petty cash and prepare banking

• Provide administrative support to the Lodge Administrator and Executive Committee

• Coordinate building maintenance, repairs, contractors and service providers

• Monitor office, kitchen and bathroom supplies

• Assist in maintaining a safe, clean and welcoming environment

• Assist in supporting weekday events, including basic AV and refreshments setup

About You

The successful applicant will have

• Experience in administration, office support or a similar role

• Excellent organisational and time-management skills

• Strong written and verbal communication skills

• A high level of accuracy and attention to detail

• Experience handling financial transactions and record-keeping

• Good computer skills, including Microsoft Outlook and Word, and basic Excel

• The ability to manage multiple tasks and competing priorities

• A proactive, practical and solutions-focused approach

• A professional, reliable and conscientious work ethic

You will also be:

• Friendly, warm and approachable, with the ability to make members and visitors feel welcome

• Calm, resourceful and solutions-focused when unexpected issues arise

• Able to work independently within established procedures while exercising sound judgement about when to seek guidance

Location

Blavatsky Lodge of the Theosophical Society
Suite 8, 599 Pacific Highway, St Leonards NSW

To Apply

Please submit your resume and a brief cover letter outlining your suitability for the position.

Applications close Friday 3 July 2026. Early applications are encouraged as interviews may be conducted before the closing date.