Executive Assistant

Executive Assistant to the Managing Director | Part Time

30 Hours per Week | 4 Days | Prestons, South West Sydney

 Are you an experienced Executive Assistant who thrives in a fast-paced environment and enjoys variety in your day?

 CJ Doyle Contracting Services Pty Ltd is a well-established infrastructure contractor specialising in the installation of electricity, water, and sewer mains in accordance with NSW guidelines and supply authority standards. With a strong reputation for quality workmanship and long-standing industry relationships, we are seeking a highly organised and proactive Executive Assistant to support our Managing Director and contribute to the ongoing success of our business.

 About the Role

This is a trusted and hands-on role providing high-level support to the Managing Director across both business and occasional personal matters. You will play a key role in ensuring the smooth day-to-day operation of the business while assisting with project administration and coordination.

 This position offers autonomy, flexibility, and the opportunity to work closely with senior leadership in a growing and dynamic organisation.

 Key Responsibilities

• Provide confidential, high-level administrative support to the Managing Director

• Manage and prioritise a busy inbox, correspondence, and diary commitments

• Prepare professional documentation including quotations, reports, project programs, and variations

• Assist with project administration and document management across multiple projects

• Process purchase orders, invoices, and expense claims accurately and efficiently

• Assist with occasional personal tasks for the Managing Director

• Provide flexible administrative support across the broader business as required

 About You

To be successful in this role, you will possess:

• Proven experience as an Executive Assistant or in a similar senior administrative position

• Outstanding organisational and time management skills

• The ability to manage competing priorities and work independently

• Strong initiative with excellent problem-solving capabilities

• Exceptional written and verbal communication skills

• High levels of professionalism, discretion, and attention to detail

• Intermediate to advanced Microsoft Office skills, including Word, Excel, and Outlook

 Desirable

• Experience within construction, civil, trade, or project-based environments

• Understanding of small business operations and project administration

 Why Join CJ Doyle Contracting Services?

• Flexible part-time arrangement (30 hours per week across 4 days)

• Ideal for work-life balance or school-hour flexibility

• Autonomous role working directly with the Managing Director

• Diverse responsibilities across administration, project support, and business operations

• Stable, respected, and growing business with a strong industry reputation

• On-site parking available

• Supportive and collaborative team environment

 Location : Prestons, South West Sydney

 Apply Now

If you are a highly organised Executive Assistant looking for a flexible and rewarding opportunity where you can make a genuine impact, we would love to hear from you.

Please click Apply and submit your resume and cover letter outlining your relevant experience.

Only shortlisted candidates will be contacted.