Administration & Office Support

This excellent opportunity will be offered on a Permanent Full-Time basis at 38 hours a week. <h3>Benefits</h3><ul><li>Opportunities for professional growth&nbsp;</li><li>Friendly and supportive team environment&nbsp;</li><li>Ability to make a visible impact on business operations and performance&nbsp;</li></ul> <h3>Task & responsibilities</h3><ul><li>Ensuring subcontractor claims are processed in accordance with company policy and regulatory requirements.</li><li>Supporting and coordinating the review and negotiation of contracts with clients, including developing, reviewing, and negotiating contract variations.</li><li>Managing communications and resolving inquiries related to contract provisions.</li><li>Preparing, analysing, and reporting on key commercial metrics to ensure contract compliance, productivity, and service-delivery outcomes.</li><li>Overseeing head contract reporting and managing critical productivity data analytics for service delivery.</li><li>Ensuring accurate document control of correspondence, registers, and commercial records.</li><li>Establishing, maintaining, and improving commercial processes and systems for each site and all new projects.</li><li>Assisting team members with month-end reporting requirements.</li><li>Developing and maintaining professional relationships with contracted service providers to support performance monitoring and outcome reporting.</li><li>Liaising with stakeholders to ensure alignment with organisational goals and contractual commitments.</li></ul> <h3>Qualification & experience</h3><ul style="list-style-type:disc;"><li>Excellent English skills</li><li>The right to work in Australia&nbsp;</li><li>Diploma in relevant field</li><li>Minimum of 1 year of work experience</li><li>Team management skills</li><li>Proven experience in contract administration or a similar role</li><li>Effective prioritisation, organisation and multi-tasking.</li><li>&nbsp;Excellent communication and problem-solving skills</li><li>Understanding of compliance requirements and service delivery standards</li></ul>Good understanding of the Cleaning Facilities Industry

Annual

Contract Administrator

Full time

The Migration Case Coordinator plays an important role in supporting the administration and coordination of visa application processes. The role focuses on managing documentation, coordinating case files, tracking deadlines and liaising with clients to ensure visa applications are prepared efficiently and accurately under the supervision of the Registered Migration Agent.This role is suited to a highly organised professional with strong attention to detail and the ability to manage multiple cases simultaneously. <h3>Benefits</h3><ul><li>Opportunity to work within a professional migration consultancy environment.</li><li>Exposure to Australian migration processes and visa programs.</li><li>Supportive and collaborative team environment.</li><li>Career development within the migration services sector.</li></ul> <h3>Task & responsibilities</h3><ul><li>Coordinating visa application cases and maintaining organised client files and documentation.</li><li>Collecting, reviewing and organising supporting documents required for visa applications.</li><li>Liaising with clients, employers and third parties to obtain required information and documents.</li><li>Monitoring visa application timelines and ensuring key deadlines are tracked and met.</li><li>Preparing administrative documentation and application packs for review by the Registered Migration Agent.</li><li>Maintaining accurate records within internal case management systems.</li><li>Assisting with preparation of correspondence and administrative reports related to migration cases.</li><li>Supporting internal operational processes to ensure efficient visa application workflow.</li><li>Ensuring confidentiality and secure handling of client information and documents.</li></ul> <h3>Qualification & experience</h3><ul><li>Bachelor degree in Business, Economics, Law, International Relations or related field (preferred).</li><li>Previous experience in visa processing, migration services, client services or administrative coordination roles will be highly regarded.</li><li>Strong organisational and time management skills.</li><li>Excellent written and verbal communication skills.</li><li>High attention to detail and ability to manage multiple case files simultaneously.</li><li>Ability to work independently while collaborating within a small professional team.</li><li>Proficiency in Microsoft Office and digital document management systems.</li></ul>

We are seeking a Migration Case Coordinator to support the operational coordination of visa applications and migration case management processes.

Migration Case Coordinator

Snowy Mountains Laundry and Linen Hire is a commercial laundry and linen hire business serving hotels, hospitality, and holiday accommodations with customized linen and laundering services. Known for high customer satisfaction, we offer fast, on-site processing with options for bulk or tailored linen configurations. We are currently looking for qualified General Clerks to join our growing team.&nbsp;This role involves supporting various administrative tasks essential to our operations, as well as undertaking the following duties:<ul style="list-style-type:disc;"><li style="text-align:justify;">Efficiently manage and dispatch all incoming and outgoing mail, ensuring timely and accurate delivery.</li><li style="text-align:justify;">Operate office equipment such as photocopiers, fax machines, and scanners to handle various tasks.</li><li style="text-align:justify;">Organize, record, and systematically file information for easy document retrieval and management.</li><li style="text-align:justify;">Assist in preparing routine reports and maintaining accurate records.</li><li style="text-align:justify;">Track and log the distribution of laundry supplies and equipment to staff.</li><li style="text-align:justify;">Answer phone calls, take messages, and ensure clear communication flow.</li><li style="text-align:justify;">Transcribe data into computer systems with attention to detail, including proofreading and corrections.</li><li style="text-align:justify;">Provide customers with information about our services and address basic inquiries.</li><li style="text-align:justify;">Welcome visitors and manage incoming inquiries as part of receptionist duties.</li></ul>This position reports to the Director.This position will be full-time, with hours to be worked between 7.00AM and 5.00PM Monday to Friday&nbsp;Qualifications:<ul><li style="text-align:justify;">AQF Certificate II or III&nbsp;</li><li style="text-align:justify;">One (1) &nbsp;year of relevant experience may considered in lieu of formal qualification.</li></ul>Skills:<ul><li style="text-align:justify;">Strong organizational and time management skills.</li><li style="text-align:justify;">Effective communication and interpersonal abilities for customer and team interactions.</li><li style="text-align:justify;">Proficiency with basic office software and equipment.</li></ul>If you’re interested in joining our team please respond to this ad with your resume attached.Please note only candidates with appropriate Australian work rights will be considered for the position.&nbsp;&nbsp;

We are currently looking for qualified General Clerks to join our growing team.

General Clerk

We are looking for a well-organised and dependable Office Manager to oversee the day-to-day administrative activities of our business. This is a full-time role ideal for a motivated professional with excellent organisational and leadership abilities.The successful candidate will manage office procedures, supervise administrative staff, maintain company records, oversee office resources, and ensure that business operations run smoothly and efficiently. Strong communication and time-management skills are important for success in this position. <h3>Benefits</h3><ul><li>Attractive salary package with incentives based on performance</li><li>Opportunities to grow in your career and develop leadership skills</li><li>Site-based allowances provided where applicable</li><li>Flexible shift schedules along with paid leave benefits</li><li>Continuous training programs and opportunities for professional development</li><li>A supportive and inclusive workplace that encourages teamwork and collaboration</li></ul> <h3>Task & responsibilities</h3><ul><li>Assist in planning, evaluating, and improving office services while establishing priorities and service standards.</li><li>Organize and oversee staff, office space, and equipment to ensure smooth and efficient operations.</li><li>Delegate duties to team members and track their performance to help achieve organizational goals.</li><li>Maintain and manage accurate office documentation, records, files, and financial accounts.</li><li>Communicate with professionals and external stakeholders to coordinate office functions and address operational matters.</li><li>Ensure office equipment, systems, and supplies are well maintained and easily accessible.</li><li>Monitor and ensure adherence to occupational health and safety (OHS) standards.</li><li>Ensure office activities comply with applicable government laws, policies, and procedures.</li><li>Oversee personnel-related processes such as recruitment, onboarding, promotions, performance evaluation, payroll, staff training, and supervision.</li></ul> <h3>Qualification & experience</h3><ul><li>A relevant qualification in Business Administration, Management, Human Resources, or a related discipline.</li><li>Demonstrated experience working as an Office Manager or in a senior administrative position.</li><li>Proven ability to plan, evaluate, and enhance office services and operational procedures.</li><li>Strong experience in managing people, including supervising staff, conducting performance reviews, and providing training.</li><li>Experience handling HR-related functions such as recruitment, payroll processing, and employee administration.</li><li>Solid knowledge of occupational health and safety (OHS) regulations and requirements.</li><li>Good understanding of applicable government legislation, policies, and compliance standards.</li><li>Ability to effectively manage office records, financial accounts, and administrative systems.</li><li>Excellent organisational, communication, and problem-solving abilities.</li></ul>

We are looking for a well-organized and dependable Office Manager to oversee the day-to-day administrative activities of our business.

Office Manager

Arncliffe Auto Body and Arncliffe Car Repair Services (ACRC ENTERPRISES PTY LTD) are seeking an experienced Office Manager to oversee daily administrative operations and act as the crucial link between customers, insurance providers, and workshop technicians. This role manages the full administrative workflow of a busy smash repair facility, ensuring efficient repair coordination, compliance, and financial accuracy. <h3>Benefits</h3><ul><li>Competitive salary package ($78,000-$90,000 per annum)</li><li>Full-time permanent employment (38 hours)</li><li>Established business with over a decade of operation in the St. George area</li><li>Opportunity to work with industry-leading repair management systems</li><li>Career development in automotive administration and insurance management</li><li>Management role in Kogarah, NSW</li></ul> <h3>Task & responsibilities</h3><ul><li>Oversee daily administrative operations of the smash repair workshop; organise, maintain, and improve office systems, procedures, and daily operations</li><li>Manage customer service functions; schedule assessment appointments, greet customers, provide repair updates, generate detailed repair reports, and handle enquiries in person, by phone, and via email</li><li>Coordinate with insurance companies: process claims, negotiate with insurance assessors, explain repair requirements, manage repair orders, and finalise billing to ensure timely payment</li><li>Update repair management software (Audanet, Audawatch) daily to reflect real-time status of all work-in-progress vehicles</li><li>Coordinate workshop workflow: schedule vehicle intake, assign work to technicians (panel beaters, spray painters, dismantlers), and oversee parts procurement (Partscheck) to ensure deadlines are met</li><li>Manage financial administration: audit repair orders comparing estimates against invoices, process accounts payable/receivable, and manage billing and invoicing cycles&nbsp;</li><li>Ensure compliance with workplace health and safety (WHS) standards, manage hazardous waste documentation, and maintain safe administrative and workshop environment</li><li>Supervise and coordinate office staff; ensure office equipment and supplies are maintained and relevant government legislation is followed</li><li>Prepare detailed cost estimates using estimating systems (Auto-Quote, Estimage) by analysing damaged vehicles for structural, mechanical, and body issues</li><li>Liaise effectively between technical staff and external stakeholders, interpreting repair requirements and ensuring clear communication of technical information</li><li>Maintain accurate records of contracts, purchasing, transportation of parts, and other administrative documentation</li></ul> <h3>Qualification & experience</h3><ul><li>Minimum 3 years' experience in office management, preferably within smash repair, automotive, insurance, or heavy industrial sectors</li><li>Demonstrated proficiency in repair management software and estimating systems (Auto-Quote, Estimage, Audanet, Moneyworks, Partscheck)</li><li>Solid technical understanding of smash repair techniques, paint mixing process, and vehicle components</li><li>Strong knowledge of WHS regulations, hazardous waste management, and environmental compliance in automotive workshop environments</li><li>Proven experience managing accounts payable/receivable, financial auditing, and contract administration (insurance claims processing)</li><li>Exceptional organisational skills with demonstrated ability to manage multiple fast-paced projects simultaneously and meet strict deadlines</li><li>Excellent verbal and written communication skills; ability to liaise effectively between technical staff, customers, and insurance assessors</li><li>Bilingual capabilities in Russian and English highly regarded (reflecting diverse client base)</li><li>Current driver's licence and right to work in Australia</li></ul>

Car Repair Services seeking an experienced Office Manager.

Office Manager – Smash Repair & Automotive Services

We are seeking a highly organised and proactive Office Manager to oversee and coordinate administrative operations within our warehouse and office environment. This role is critical in ensuring efficient office systems, smooth coordination across departments, and high standards of operational compliance. <h3>Benefits</h3> <h3>Task & responsibilities</h3><ul><li>Manage daily administrative activities, including office supplies, record keeping, communications, and scheduling</li><li>Liaise with internal teams, drivers, clients, and suppliers to coordinate logistics</li><li>Support payroll, invoicing, and basic bookkeeping duties in coordination with the accounts team</li><li>Maintain WHS documentation, office systems, and compliance registers</li><li>Provide administrative support to company directors and logistics managers</li><li>Assist in recruitment, onboarding, and staff management processes</li><li>Prepare operational reports and manage rosters</li><li>Record and distribute incoming and outgoing mail as required</li><li>Organise meetings, prepare agendas, and take meeting minutes when required</li><li>Develop and maintain office procedures and internal documentation</li><li>Supervise administrative or clerical staff and coordinate their daily tasks</li></ul> <h3>Qualification & experience</h3><ul><li>Qualification: AQF Diploma (or higher) in Business, Administration or a related field</li><li>Experience: At least 1 year of relevant experience in an administrative or office management role</li><li>Strong organisational and multitasking skills</li><li>Ability to manage priorities and meet deadlines in a fast-paced environment</li><li>Strong communication skills and ability to liaise across multiple departments</li><li>Experience in logistics, warehouse or distribution environments is highly regarded</li><li>Proficiency in Microsoft Office and administrative systems</li></ul>

We are seeking a highly organised and proactive Office Manager.

About UsGM Cabs is a professional transport service provider operating across Sydney and surrounding regions. The company specialises in reliable taxi and transport services, airport transfers, corporate travel, parcel delivery and personalised transport solutions for individuals and businesses.With a strong commitment to customer service, efficiency and safety, GM Cabs has built a reputation for providing dependable transport services supported by modern dispatch systems and a professional driver network. As the company continues to expand its operations, we are seeking a dedicated Office Manager to oversee the administrative and operational functions of our Sydney office in Mascot.The RoleThe Office Manager will be responsible for ensuring the efficient day-to-day operation of the office while supporting business administration, staff coordination, customer service management and operational systems. This role requires strong organisational and leadership skills to ensure smooth internal operations and high service standards.Key ResponsibilitiesOffice Administration &amp; Operations<ul><li style="text-align:justify;">Oversee and coordinate daily office operations to ensure smooth and efficient workflow.</li><li style="text-align:justify;">Develop, review and implement office administrative procedures and service standards.</li><li style="text-align:justify;">Maintain accurate records, reports and documentation related to company operations.</li><li style="text-align:justify;">Coordinate office facilities, equipment maintenance and administrative resources.</li></ul>Staff Coordination &amp; Support<ul><li style="text-align:justify;">Supervise administrative staff and allocate duties to ensure productivity and efficiency.</li><li style="text-align:justify;">Assist with recruitment, onboarding and training of administrative personnel.</li><li style="text-align:justify;">Monitor staff performance and provide guidance to maintain service standards.</li></ul>Customer Service &amp; Communications<ul><li style="text-align:justify;">Manage customer enquiries, complaints and service requests professionally.</li><li style="text-align:justify;">Coordinate communication between drivers, dispatch teams and management.</li><li style="text-align:justify;">Ensure customer service standards are maintained across all office operations.</li></ul>&nbsp;Financial &amp; Administrative Management<ul><li style="text-align:justify;">Assist with invoicing, accounts administration and financial record keeping.</li><li style="text-align:justify;">Monitor operational expenses and ensure accurate reporting.</li><li style="text-align:justify;">Coordinate payroll administration and staff documentation where required.</li></ul>Operational Coordination<ul><li style="text-align:justify;">Support dispatch and operational teams to ensure effective scheduling and coordination of transport services.</li><li style="text-align:justify;">Liaise with external partners, suppliers and service providers.</li><li style="text-align:justify;">Maintain compliance with workplace policies, transport regulations and company procedures.</li></ul>What We’re Looking For<ul><li style="text-align:justify;">Proven experience in office administration, office management or similar administrative role.</li><li style="text-align:justify;">Strong organisational and time management skills.</li><li style="text-align:justify;">Excellent communication and interpersonal abilities.</li><li style="text-align:justify;">Ability to supervise staff and coordinate multiple administrative functions.</li><li style="text-align:justify;">Experience using office management systems and administrative software.</li><li style="text-align:justify;">Ability to work in a fast-paced service-oriented environment.</li></ul>What We Offer<ul><li style="text-align:justify;">Competitive salary: $75,000 – $80,000 (depending on experience)</li><li style="text-align:justify;">Full-time stable employment</li><li style="text-align:justify;">Professional and supportive working environment</li><li style="text-align:justify;">Opportunity to grow within a developing transport services company</li></ul>Apply NowIf you are a highly organised professional with strong leadership and administrative skills and are looking to contribute to a growing transport business, we would love to hear from you&nbsp;

GM Cabs provides reliable taxi, airport, corporate, and delivery services across Sydney.

<h3>About the Company</h3>Royal International Migration Consultants is a Sydney-based education consultancy providing professional educational services to clients across Australia and internationally since 2007. We are committed to delivering accurate, compliant, and client-focused solutions. <h3>Benefits</h3>Award wage to the deserving candidate along with first hand experience from skilled professionals <h3>Task & responsibilities</h3>Oversee day-to-day office operations and administrative functionsManage client intake, file organisation, and documentation processesEnsure compliance with migration regulations and internal proceduresCoordinate staff schedules, workload distribution, and office tasksLiaise with clients, agents, and external stakeholders professionallyMonitor deadlines, applications, and case progressMaintain office systems, records, and data accuracySupport management with reporting, planning, and process improvementsHandle general office management duties including supplies and coordination <h3>Qualification & experience</h3>Bachelors of Business or Commerce along with minimum of 1.5 years of experience is required.

GREAT OPPORTUNITY FOR AN INDIVIDUAL FOR A OFFICE MANAGER POSITION IN A 19 YEAR OLD EDUCATION COMPANY

OFFICE MANAGER

About Us 
Established in Sydney since 2012, Gong cha is a national franchisor of a bubble tea brand originating from Taiwan. Currently we have 178 direct and franchised stores across Australia. 
Our Head office team manages the entire national operational network from marketing plan, IT infrastructure, logistics to store performance, etc. We currently employ 25 members in the head office team and more than 300 direct store staff. 
Your Role
You will perform the duties as outlined below.
·      Respond to all franchisee enquiries in a professional and timely manner.
·      Act as a single point of contact for franchisees, providing them with the information and support they need.
·      Coordinate with internal teams to resolve franchisee inquiries and escalate as
needed.
·      Maintain up-to-date knowledge of all franchise operations and procedures to ensure accurate and relevant information is provided.
·      Foster strong relationships with franchisees and internal teams, promoting collaboration and effective communication.
·      Escalate to the manager when needed.
·      Continuously monitor and evaluate the franchise support process, identify opportunities for improvement, and make recommendations as needed.
·      Contribute to knowledge sharing.
·      Update progress regularly and prioritise tasks as needed.
·      Escalate to the manager when needed.
·      Implement tasks directed by the manager, including but not limited to administrative work.
·      Travel between sites, offices and interstate if needed.
·      Supporting Franchise Partners, including regional stores, to drive sales and engage with our brand, products, display, presentation, and customers.
·      Partnering with our Franchise Partners to execute individual business strategies.
·      Supporting new store openings as part of our growing network.
·      Provide industry-leading coaching and training to address development areas.
·      Ensuring obligations to legal, WH&amp;S, Fair Work, Food Safety, policies and procedures are coached and trained on, then consistently met in the stores.
·      Assisting with the onboarding and training of new Franchise Partners.
·      Partnering with Franchise Partners to measure success and manage local area marketing.
·      Assist Franchise Partners with local area marketing initiatives.
·      Co-ordinate communication across Head Office teams such as marketing and supply chain when required.
How to apply 
We are looking for a candidate who is a self starter with a strong track record of success in customer service. If you are passionate about fast food industry and have the skills and experience we are looking for, we encourage you to apply for this exciting opportunity. 
Please apply via SEEK today, making sure to attach a brief cover letter and your up to date CV detailing your recent experience.
We look forward to hearing from you! 
 Gong cha Australia

About Us 
Established in Sydney since 2012, Gong cha is a national franchisor of a bubble tea brand originating from Taiwan.

Franchise Support

Part-Time Office Administrator – Medical &amp; Healthcare  
Sydney, NSW | Part-Time: 9:30am – 2:30pm | Small, Fast-Growing Team
About Us  
We’re a small, fast-growing medical &amp; healthcare business in Sydney. We care about great patient outcomes and a supportive, no-drama workplace. We need an organised, reliable admin star to keep us running smoothly during core business hours.
The Role  
Hours: Monday to Friday, 10.00am – 2:30pm – perfect for school hours.  
You’ll be the backbone of our day-to-day operations and the friendly voice of the practice.
Key Responsibilities:
- Day-to-day office &amp; admin – manage phones, emails, appointments, supplies, support clinical team
- Invoicing &amp; billing – raise invoices, follow up payments, reconcile accounts. Medicare/DVA/private health experience a big plus  
- Job cards &amp; workflow – create, track, and organise job cards/schedules to keep practitioners and patients on time
- Patient &amp; provider liaison – professional, warm communication with patients, referrers, and suppliers
- Receiving and allocating products – Assess parts and allocate them to clients or technicians for patients
What You’ll Bring:
- Background in office admin.
- Solid grasp of invoicing, job cards, and general practice admin
- Excellent attention to detail – you catch things before they become problems
- Proficient with quickbooks software a plus - training provided
- Calm under pressure, great phone manner, ‘get it done’ attitude
- WWCC or willing to obtain
What We Offer:
- Family-friendly hours: 10.00am–2:30pm weekdays
- Close-knit team where your work directly impacts patients and staff
- Competitive hourly rate based on experience
- Central Sydney location, close to public transport
- Chance to build systems and grow with the business

Part-Time Office Administrator – Medical &amp; Healthcare  
Sydney, NSW | Part-Time: 9:30am – 2:30pm | Small, Fast-Growing Team
About Us  
We’re a small, fast-growing medical &amp; healthcare business in Sydney.

Office admin

PA, EA & Secretarial

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office support

210 available jobs

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Office Manager – Smash Repair & Automotive Services

Office Manager

Office Manager

OFFICE MANAGER

Franchise Support

Office admin