Workplace & Facilities Specialist / Corporate Reception

Sharp & Carter is proud to be partnering with a leading organisation within the financial services sector to recruit a Workplace & Facilities Specialist / Corporate Receptionist.

This is a critical front‑of‑house and workplace operations role supporting a high‑performing corporate office environment.

About the Role

You will be responsible for delivering a professional, welcoming reception experience while also overseeing workplace operations, facilities coordination, and compliance activities. You will act as the central point of contact for staff, visitors, executives, and service providers – ensuring the workplace is safe, functional, and operating at a consistently high standard.

Key Responsibilities
Corporate Reception & Workplace Experience

• Act as first point of contact for visitors, employees, executives, and external stakeholders
• Deliver a polished, professional reception and guest services experience
• Manage meeting rooms, catering, transport bookings, mail, couriers, and office logistics
• Coordinate and support internal events and workplace experiences

Facilities & Building Operations

• Oversee building access, inductions, guest passes, and security processes
• Manage maintenance requests, repairs, and contractor coordination
• Liaise with building management, cleaners, security, and service providers
• Support workplace fit‑outs, restacks, and office changes

Compliance, Safety & Risk

• Deliver WHS inductions, audits, and evacuation/warden coordination
• Ensure compliance with building safety, security, and risk requirements
• Support access control audits and facilities‑related governance processes

Administration & Continuous Improvement

• Manage procurement activities including quotes, POs, and receipting
• Maintain workplace documentation and SharePoint content
• Identify and implement process improvements across workplace operations

About You

You are highly organised, proactive, and service‑oriented, with strong experience in Workplace, Facilities, or Corporate Reception within a professional corporate environment. You bring:

• Proven experience in workplace or facilities coordination
• Strong stakeholder management and communication skills
• Ability to manage competing priorities in a fast‑paced environment
• A customer‑first mindset with strong attention to detail
• Experience working with vendors, contractors, and service providers
• Understanding of WHS and building compliance requirements
• Confidence working both independently and as part of a team