The Contract Administrator is responsible for providing comprehensive contractual, commercial and administrative support throughout the lifecycle of construction projects. The position plays a key role in ensuring that construction contracts are properly administered, project documentation is accurate and current, contractual obligations are monitored, and commercial matters are addressed in a timely and effective manner.Working closely with Project Managers, Construction Managers, site personnel, subcontractors, consultants, suppliers and clients, the Contract Administrator will assist in managing contracts from pre-construction and procurement through to project completion and finalisation.The role requires strong attention to detail, sound knowledge of construction processes and contractual principles, excellent organisational skills, and the ability to manage multiple projects, deadlines and stakeholders simultaneously.&nbsp; <h3>Benefits</h3>Salary: $80,000 to $90,000 plus Super depending on experience <h3>Task & responsibilities</h3>Contract Administration•&nbsp;&nbsp;&nbsp;&nbsp;Administer construction contracts in accordance with contractual terms, project requirements and company procedures.•&nbsp;&nbsp;&nbsp;&nbsp;Review and interpret construction contracts, subcontracts, purchase orders and related contractual documentation.•&nbsp;&nbsp;&nbsp;&nbsp;Monitor contractual obligations, milestones, deliverables, notices and key dates to ensure compliance.•&nbsp;&nbsp;&nbsp;&nbsp;Maintain accurate and up-to-date contract registers and project records.•&nbsp;&nbsp;&nbsp;&nbsp;Prepare, issue and track contractual correspondence, notices and other formal documentation.•&nbsp;&nbsp;&nbsp;&nbsp;Assist Project Managers and senior management with identifying contractual risks, obligations and potential areas of dispute.•&nbsp;&nbsp;&nbsp;&nbsp;Maintain comprehensive records of variations, claims, extensions of time, notices and other contractual matters.Subcontractor and Supplier Management•&nbsp;&nbsp;&nbsp;&nbsp;Assist with the preparation, negotiation and administration of subcontractor and supplier agreements.•&nbsp;&nbsp;&nbsp;&nbsp;Review subcontractor quotations, scopes of work and contractual documentation.•&nbsp;&nbsp;&nbsp;&nbsp;Monitor subcontractor performance against agreed scope, programme, quality and contractual requirements.•&nbsp;&nbsp;&nbsp;&nbsp;Coordinate the submission, assessment and approval of subcontractor claims and progress payments.•&nbsp;&nbsp;&nbsp;&nbsp;Assist in resolving contractual and commercial issues with subcontractors and suppliers.•&nbsp;&nbsp;&nbsp;&nbsp;Ensure subcontractor documentation, insurances, licences, compliance records and other required information are maintained.Project Cost and Commercial Administration•&nbsp;&nbsp;&nbsp;&nbsp;Assist with monitoring project budgets, commitments, expenditure and forecast costs.•&nbsp;&nbsp;&nbsp;&nbsp;Review and process progress claims, invoices and payment documentation.•&nbsp;&nbsp;&nbsp;&nbsp;Assess claims against contractual requirements, supporting documentation and completed works.•&nbsp;&nbsp;&nbsp;&nbsp;Maintain variation registers and assist with the preparation, pricing and assessment of variations.•&nbsp;&nbsp;&nbsp;&nbsp;Monitor approved and pending variations and their impact on project costs and profitability.•&nbsp;&nbsp;&nbsp;&nbsp;Assist with the preparation of cost reports, financial forecasts and commercial reports for management.•&nbsp;&nbsp;&nbsp;&nbsp;Identify discrepancies between project budgets, actual expenditure and contractual commitments and escalate issues where appropriate.Variations, Claims and Extensions of Time•&nbsp;&nbsp;&nbsp;&nbsp;Coordinate the preparation and submission of variation claims in accordance with contractual requirements.•&nbsp;&nbsp;&nbsp;&nbsp;Review variations submitted by subcontractors and assess them against the relevant scope and contract.•&nbsp;&nbsp;&nbsp;&nbsp;Maintain detailed variation and claims registers.•&nbsp;&nbsp;&nbsp;&nbsp;Assist with the preparation and assessment of extension of time claims.•&nbsp;&nbsp;&nbsp;&nbsp;Monitor project delays, changes in scope and other events that may give rise to contractual entitlements.•&nbsp;&nbsp;&nbsp;&nbsp;Ensure contractual notices are prepared and submitted within prescribed timeframes.•&nbsp;&nbsp;&nbsp;&nbsp;Maintain supporting documentation and evidence for variations, claims and delay events.Project Documentation and Reporting•&nbsp;&nbsp;&nbsp;&nbsp;Maintain organised and accurate project files, registers and contractual records.•&nbsp;&nbsp;&nbsp;&nbsp;Prepare regular contractual and commercial reports for Project Managers and senior management.•&nbsp;&nbsp;&nbsp;&nbsp;Assist in preparing project documentation for internal reviews, client meetings and commercial negotiations.•&nbsp;&nbsp;&nbsp;&nbsp;Coordinate the distribution and filing of drawings, specifications, contracts, correspondence and other project documentation.•&nbsp;&nbsp;&nbsp;&nbsp;Ensure documentation is appropriately recorded and accessible throughout the project lifecycle.•&nbsp;&nbsp;&nbsp;&nbsp;Assist with project close-out, including final accounts, defects documentation, warranties, releases and other completion requirements.Compliance and Risk Management•&nbsp;&nbsp;&nbsp;&nbsp;Ensure contract administration activities comply with applicable legislation, contractual requirements, company policies and project procedures.•&nbsp;&nbsp;&nbsp;&nbsp;Assist in identifying contractual, commercial and project risks.•&nbsp;&nbsp;&nbsp;&nbsp;Maintain appropriate records to support the company's contractual position.•&nbsp;&nbsp;&nbsp;&nbsp;Monitor compliance with insurance, licensing, safety and other contractual requirements relevant to subcontractors and suppliers.•&nbsp;&nbsp;&nbsp;&nbsp;Escalate significant contractual, financial or operational risks to senior management.&nbsp; <h3>Qualification & experience</h3>•&nbsp;&nbsp;&nbsp;&nbsp;Relevant Diploma qualification or higher•&nbsp;&nbsp;&nbsp;&nbsp;At least 12 months of work experience in contract administration within the construction industry•&nbsp;&nbsp;&nbsp;&nbsp;Experience administering construction contracts, subcontractor agreements and project documentation.•&nbsp;&nbsp;&nbsp;&nbsp;Experience with variations, progress claims, procurement and project cost reporting.•&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of Australian construction industry practices and contractual requirements.•&nbsp;&nbsp;&nbsp;&nbsp;Experience working with construction project management and document control systems.&nbsp;

Construction

Annual

Contract Administrator

Full time

As a Contract Administrator you will support the delivery of construction projects by managing contract documentation, monitoring contractual obligations, coordinating stakeholders, and assisting with procurement, document control and project close-out activities. Strong organisational skills, attention to detail and the ability to manage multiple priorities are essential. Multiple Positions Available. <h3>Benefits</h3><ul><li>Full-time permanent position (38 hours per week)</li><li>Competitive remuneration of $80,000 plus superannuation per annum</li><li>Overtime available</li><li>Excellent opportunities for career advancement and professional growth</li><li>Supportive team environment within a dynamic and expanding business</li></ul> <h3>Task & responsibilities</h3><h4>Contract Administration</h4><ul><li>Administer construction contracts, subcontracts and related contractual documentation.</li><li>Review and interpret contract conditions, scopes of work and project requirements.</li><li>Monitor contractual obligations, milestones, notices and key dates.</li><li>Prepare, issue and maintain contractual correspondence and records.</li><li>Maintain contract registers and project administration systems.</li><li>Identify and escalate contractual issues, risks and non-compliance matters.</li></ul><h4>Subcontract Administration</h4><ul><li>Prepare and administer subcontract agreements and supporting documentation.</li><li>Review subcontractor quotations, scopes of work and contract documentation.</li><li>Monitor subcontractor compliance with contractual obligations.</li><li>Coordinate progress claims and payment documentation.</li><li>Maintain subcontractor licences, insurances and compliance records.</li></ul><h4>Variations &amp; Contractual Claims</h4><ul><li>Prepare, assess and administer contract variations.</li><li>Maintain variation, claims and extension of time registers.</li><li>Review variation submissions against contractual requirements.</li><li>Monitor project delays and events giving rise to contractual entitlements.</li><li>Ensure contractual notices and supporting documentation are submitted within required timeframes.</li></ul><h4>Contract Documentation &amp; Reporting</h4><ul><li>Maintain accurate contract files, registers and project records.</li><li>Prepare contract status reports and project correspondence.</li><li>Coordinate the distribution, filing and control of contractual documentation.</li><li>Assist with project completion documentation, final accounts, warranties and defects records.</li></ul><h4>Compliance &amp; Stakeholder Coordination</h4><ul><li>Ensure contract administration activities comply with contract conditions and project procedures.</li><li>Liaise with project managers, subcontractors, consultants and suppliers regarding contractual matters.</li><li>Monitor contractor compliance and contractual performance.</li><li>Maintain records supporting the company's contractual position.</li></ul> <h3>Qualification & experience</h3>Qualfication at the level of Australian Qualification Framework Diploma or above, OR at least three years of experience in lieu of qualification. With one year of full time experience in the last five years in the occupation or closely related fields

Join a leading property developer administering construction contracts and subcontract agreements from tender to completion.

<h2>The Role</h2>The Contract Administrator prepares, interprets, maintains, and reviews contracts on behalf of MMD Advisory and its clients, and administers those contracts throughout their full lifecycle, from award to close-out. The position is responsible for the accuracy, completeness, and currency of contract documentation, registers, and compliance records, and for keeping contract administration processes on schedule across all active engagements.The position reports to the Commercial Manager. Technical cost, measurement and entitlement decisions are made by the Commercial Manager; this position administers, documents and progresses those decisions.<h2>Key Responsibilities</h2>Contract preparation and documentation<ul><li>Prepare, assemble and issue contract documentation, including head contracts, subcontracts, consultancy agreements, purchase orders and deeds of variation, using the practice's approved templates and precedents.</li><li>Interpret contract terms and respond to routine queries from project teams, contractors and suppliers on scope, obligations, timeframes and process.</li><li>Manage contract execution: circulation, signature, counterpart collection, stamping and filing.</li><li>Maintain the practice's contract precedent library and template register.</li></ul>Contract lifecycle administration<ul><li>Maintain the contract register across all client engagements: parties, values, dates, key milestones, expiry dates, option periods, and renewal dates.</li><li>Run contract kick-off, mobilisation and close-out processes, including checklist completion and handover documentation.</li><li>Track and escalate approaching expiries, milestones and notice deadlines to the Commercial Manager and project teams.</li><li>Administer contract close-out, including release of retention and security, warranty and defects documentation, and final file archiving.</li></ul>Variations and change administration<ul><li>Develop, review and process variations to contracts, work orders and purchase orders, and prepare the associated documentation for approval.</li><li>Maintain variation and change registers, and report on variations to work orders raised against each contract.</li><li>Negotiate routine commercial and administrative terms of variations within delegated authority, referring matters of cost, measurement or entitlement to the Commercial Manager.</li></ul>Compliance and contractor oversight<ul><li>Monitor contractor and subcontractor compliance with contract obligations, including insurances, bank guarantees, bonds, licences, statutory declarations and required certifications.</li><li>Maintain currency of all compliance documentation and issue reminders and requests ahead of expiry.</li><li>Oversee contractor administrative performance against contract requirements and report exceptions.</li><li>Prepare and issue contractual notices and correspondence at the direction of the Commercial Manager, and maintain the notices register.</li></ul>Purchase orders and payment administration<ul><li>Administer the purchase order and contract approval workflow: raising, routing, tracking and communicating approvals to internal and external stakeholders.</li><li>Administer the payment process: receipt and registration of claims, circulation for assessment, issue of payment schedules within statutory timeframes, and coordination with Finance to ensure payment in accordance with contract terms.</li><li>Reconcile purchase order and invoice discrepancies and resolve them with suppliers and project teams.</li><li>Maintain cost allocation accuracy in the practice's cost management system and serve as the system superuser and first-line support for project teams.</li></ul>Reporting and data<ul><li>Collect and analyse contract and project data, and report on contract metrics, approval turnaround times, compliance status, and project outcomes.</li><li>Prepare and review submissions, registers, and reports related to the practice's contract administration activities.</li><li>Develop and maintain reporting tools and templates to measure key contract metrics.</li><li>Advise senior management on matters requiring attention and implement their decisions.</li></ul>Stakeholder liaison<ul><li>Work with project managers, architects, engineering professionals, owners, contractors and suppliers to ensure contract administration requirements are met to programme.</li><li>Act as first point of contact for administrative and process enquiries relating to contracts under management.</li></ul><h2>About You</h2><h4>Essential requirements</h4><ul><li>AQF Diploma, Advanced Diploma or Associate Degree in Construction Management, Business, Contract Management or a related discipline; or at least three years' relevant experience in contract administration.</li><li>Demonstrated experience administering construction contracts and subcontracts through their full lifecycle.</li><li>Demonstrated experience maintaining contract registers, compliance records and approval workflows.</li><li>Proficiency with contract and cost management systems and advanced spreadsheet skills.&nbsp;</li><li>Close attention to detail and demonstrated accuracy in documentation.</li><li>Strong written and verbal English.</li></ul>

Contract administrator needed for major construction project in Sydney

Are you ready to step into a role where your work truly matters? Join a highly reputable, family-run fit-out and refurbishment company delivering projects across offices, healthcare, hospitality, and industrial spaces — and make your mark on projects that everyone notices.We’re entering a major growth phase, and we want a driven, proactive Contract Administrator who thrives on responsibility, loves problem-solving, and isn’t afraid to take ownership of multiple projects. Here, you won’t be a cog in the machine — you’ll be at the heart of what makes projects succeed.Why Work With Us:<ul><li>Visible impact: Your contributions are recognised and rewarded — you’ll see the results of your work every day.</li><li>Diverse &amp; challenging projects: From office fit-outs to medical facilities and industrial upgrades — no two jobs are the same.</li><li>Autonomy &amp; responsibility: Take charge of contracts, budgets, and procurement while supporting teams to deliver their best work.</li><li>Supportive, ambitious culture: Small team, close-knit environment — directors are involved, respect your expertise, and high performers get noticed.</li><li>Career growth: Learn across multiple sectors, sharpen your skills, and accelerate your career.</li></ul>Responsibilities:<ul><li>Prepare, review and interpret contract terms and conditions for head contracts, subcontracts, supply agreements and professional services agreements.</li><li>Create clear and accurate scopes of work for subcontractors using drawings, specifications and contract documents.</li><li>Maintain accurate contract documentation, registers, correspondence and compliance records throughout the project lifecycle.</li><li>Support procurement activities, including scope development, tendering, evaluation, agreement preparation and ensuring compliance with company procedures and head contract requirements.</li><li>Administer subcontractor and supplier agreements, including assessing variations, delay/EOT claims, back charges and ensuring ongoing contractual compliance.</li><li>Ensure subcontractor obligations are met prior to payment, including insurances, securities, reporting requirements and other compliance documentation.</li><li>Monitor project costs, progress and financial performance, including forecasting, cost reporting, variance analysis and maintaining financial summaries.</li><li>Assist with preparation of payment claims, variations, payment schedules and contract‑related financial documentation.</li><li>Establish and maintain contract management controls such as variation registers, procurement registers and compliance tracking tools.</li><li>Keep multiple concurrent projects (typically 1–5 at varying stages) organised, on schedule and compliant with contractual and regulatory requirements.</li><li>Participate in project meetings and provide commercial and contractual advice to the Project Team.</li><li>Support the development and continuous improvement of commercial and contractual systems, processes and project strategies under the direction of the Commercial/Contract Manager.</li></ul>What Success Looks Like:<ul><li>Projects run efficiently and exceed client expectations.</li><li>Teams under your coordination perform at their best.</li><li>Contracts and documentation are accurate, complete, and proactive.</li><li>You’re seen as a trusted, professional point of contact by clients and subcontractors.</li></ul>What We’re Looking For:<ul><li>2+ years’ experience as a Contract Administrator in fit-out/construction projects and, or a related role;</li><li>Strong understanding of drawings (architectural, structural and services) with the ability to turn them into actionable tasks.</li><li>Knowledge and experience with managing Head contract and sub-contractors’ contracts</li><li>Proficient in Excel; experience with Procore and Microsoft Project a plus.</li><li>Excellent communication, organisation, and problem-solving skills.</li><li>University degree in Construction, Engineering, or studies in a related field is a plus but not essential.</li><li>Hungry, ambitious, and ready to make a visible impact.</li></ul>If you’re looking to take ownership, learn from diverse projects, and grow within a company that rewards high performance, we want to hear from you.PLEASE NOTE: For your CV to be considered, please include the following information:1. Desired salary2. Availability, including any notice periods you need to provide to your current employer3. Only CVs with relevant experience will be consideredApply today and take your career in construction to the next level.

We’re entering a major growth phase, and we want a driven, proactive Contract Administrator!

Contracts Administrator

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Contract Administrator jobs in Yennora Sydney Nsw

Construction

4 available jobs

Contract Administrator

Contract Administrator

Contract Administrator

Contracts Administrator